Phone: +353 91 796 090
Email: info@flexmanager.com
How can a Singular Compliance Software Benefit your Company’s Contractor Management?
FlexManager’s Contractor Management product suite is a singular software designed to operate, track, and analyse multiple contractors and locations.
This provides a focused access point for organisations to concentrate their efforts on improving operational excellence and avoid over-extending administrative resources.
The comprehensive and configurable system will allow work to commence immediately all while successfully maintaining scheduled deadlines and budgets.
FlexManager’s Contractor Manager solution can assist your company in the coordination of its multiple sites and contracted employees in the following ways:
Analytics
Large-scale projects that require the services of sub-contracted employees often incur budgetary and deadline-related issues where explanations can be difficult to pinpoint.
Over 50% of construction and engineering companies have reported one or more underperforming projects in the past two years. With 69% of these companies citing poor contractors as the single biggest reason for this problem occurring.
To identify exactly where the problems lie within an organisation, detailed analytics are necessary if the issue is ever to be effectively resolved. With the benefits of data on contractors’ performance and activity, a parent company can identify patterns that are causing delays and financial overtures. Project data, if attainable, can be easily and effectively utilised to enforce well-informed resolutions and actions.
FlexManager grants your company the opportunity to diagnose where problematic trends are arising, in addition to providing detailed forecasting on the exact cost that these will cause in the future. The award-winning software has the ability to configure this information to meet the needs of your company, ranging from the quantifiable units of measure to the preferred means of display.
Policies, Online Inductions and Orientations
Inductions and orientations can be a costly and time-consuming burden, the importance of which cannot be understated.
Similarly, ensuring that every individual on site is fully aware of all policies and procedures is crucial from a management perspective and in the context of health and safety.
Having a strong and effective onboarding process could increase employee and subcontractor employee retention. For example, 58% of organizational representatives will still be with a company for three years if they have completed a structured onboarding program.
The use of a singular, high-quality compliance software, such as FlexManager assists companies in avoiding inconsistent onboarding approaches being undertaken by managers. This ensures that health and safety values are upheld using standardised and streamlined policies and procedures, while simultaneously providing all contractors with the tools necessary to adjust to your company’s unique culture.
Documentation
The administrative resources required to complete and arrange crucial documents relating to contractors can be exhaustive.
Not only does the undertaking of this task distract from key operations, but it can also halt and delay the commencement of major projects. Leading construction companies have estimated a 21% loss of productivity as a result of document-related issues alone.
Companies need to be certain that all those permitted access to sites must first hold the correct documentation and qualifications to do so. Without this information, the parent company may be liable for any accidents or injuries that occur on-site. Therefore, until all of this vital data has been collected and reviewed, work cannot legally begin.
The effective use of document management software such as FlexManager allows companies the ability to reduce errors by up to 30%. FlexManager grants contracted employees permission to self-register through its easy-to-navigate app. This can allow for a swift start and the effective completion of projects within the agreed-upon deadline and budget, in addition to the removal of liable responsibility if an incident does in fact occur and administrative overhead of creating each contractor and sub employee one by one.
External Portal
Following self-registration or post importing your already approved contractors (contractor type specific) key safety details are uploaded and stored in a secure software with FlexManager. Contractors will have their own external FlexManager portal for managing the details you require and employees can easily send important company-related documents and vice versa to those relevant to the review process. This information can include the various insurance forms, safety statements, informal method statements, permit to works, etc.
Pre-Qual
FlexManager’s ‘Pre-Qual’ or prequalification module provides your company with an even greater understanding and knowledge of past and present contractors. This unique feature allows your organisation the ability to pose a series of skill-related questions from which well-informed decisions can be made when choosing contractors for specific roles in the future, ensuring that only the most experienced and capable people are chosen for important tasks.
Analytics
Large-scale projects that require the services of sub-contracted employees often incur budgetary and deadline-related issues where explanations can be difficult to pinpoint.
Over 50% of construction and engineering companies have reported one or more underperforming projects in the past two years. With 69% of these companies citing poor contractors as the single biggest reason for this problem occurring.
To identify exactly where the problems lie within an organisation, detailed analytics are necessary if the issue is ever to be effectively resolved. With the benefits of data on contractors’ performance and activity, a parent company can identify patterns that are causing delays and financial overtures. Project data, if attainable, can be easily and effectively utilised to enforce well-informed resolutions and actions.
FlexManager grants your company the opportunity to diagnose where problematic trends are arising, in addition to providing detailed forecasting on the exact cost that these will cause in the future. The award-winning software has the ability to configure this information to meet the needs of your company, ranging from the quantifiable units of measure to the preferred means of display.
Conclusion
FlexManager’s award-winning software has a wide range of modules with massive configurability all available within a singular software.
This can add major value to a company that relies heavily on contractors and sub-contractors by increasing visibility over activity, reaffirming company policy and procedure, and improving productivity through a comprehensive document control system.
There are many additional functions applicable to contractor management that can be easily added to these functions, if required.
To find out more about how FlexManager can save your operation time and money, contact a member of our sales team to get a demonstration of how our technology-driven workplace
Compliance solutions can help your business to focus on operations while maintaining a high standard of internal governance.
