QK Cold Stores Streamlines Compliance with FlexManager
About our client
QK Cold Stores is an established provider of temperature‑controlled storage solutions for the food industry in Ireland. Specialising in chilled and frozen warehousing to support producers, foodservice businesses, and retail supply chains, their Kildare site serves as a key part of the national food logistics infrastructure.
Challenges
QK Cold Stores faced a demanding audit process that was rarely ever fully complete. Managing health and safety across multiple client sites required significant administrative work and constant documentation updates. Preparing for HSA visits was particularly time-consuming to ensure relevant, up-to-date information was ready. This led to inefficiencies and pressure for safety staff to uphold compliance.
Enter FlexManager...
FlexManager provided QK Cold Stores with a digital, centralised platform to manage safety, compliance, and audits end-to-end. With Visitor Management, Audits & Inspections, Document Manager, Location Management, and Training Manager all in place, the company now has complete operational oversight across sites.
At a glance
Client overview
Industry: Cold Storage & Warehousing
Location: Co. Kildare, Ireland
Employees: 350+
Challenges:
- Strenuous audit process that never seemed fully complete
- Managing health and safety across multiple client locations
- HSA visits that require quick turnaround of documentation
Modules Implemented:
- Visitor Management
- Audits & Inspections
- Document Manager
- Location Management
- Training Manager
Results:
- Assessments reduced from 1 week to 30 minutes
- Audits completed in 1 hour
- 3 HSA visits with 100% compliance
- Administrative workload reduced from 90% to 40–50%
Benefits of FlexManager
Streamlined audit process
Audits that once required extensive preparation and follow-up now take only an hour using FlexManager. Corrective actions can be addressed during the audit, eliminating delays and creating a smoother, more proactive approach to compliance.
Stronger HSA compliance
With all documentation stored digitally and fully accessible, QK Cold Stores achieved 100% compliance across three consecutive HSA visits, giving the team confidence and reducing the stress associated with inspections.
Significant reduction in administrative workload
Administrative work dropped from nearly 90% of the week to just 40–50%. This has freed up staff time, improved efficiency, and allowed the team to focus on operational improvements.
Enhanced multi-location oversight
QK Cold Stores now has full visibility across all sites, clients, and buildings. As new facilities are added, processes and documentation are migrated seamlessly, ensuring consistent safety and compliance standards throughout their expanding operations.
“If I ever moved on and was offered a position, if they didn’t have FlexManager in place, I would be asking for that to be one of the stipulations for me to move."