November 2026. A rebuilt Expenses module, a rebuilt Document Control, smarter statistics, faster ways to find your way around, and a stronger platform underneath.

Expenses Module:

Expenses, rebuilt from the ground up. Claim faster. Review smarter. Pay with confidence.

• A phone-first claim form: start with the receipt, use the number pad, spot duplicate claims before you submit.
• Set a maximum amount and a maximum age for each category. Claimants are warned up front, and reviewers see out-of-policy claims flagged at a glance.
• Approval stages per category, a “Waiting on me” queue, reminders, bulk approve / reject / reassign, and the option to send a decided claim back for another look.
• A queue-first overview, 15 home-page widgets, and payroll tools including a pay statement for each person.

(Optional: receipt autofill. Upload a receipt and the form suggests the amount, date, merchant and category for you to confirm. Nothing is submitted for you. Available on request, as it needs AI and receipt-reading services switched on for your instance.)

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Document Control Module:

Document Control, rebuilt from the ground up. Any document. Any format. One controlled place.

• Control files of any format, or write documents right in the browser.
• A new dashboard, a filterable library, and search that looks inside your documents.
• Bulk actions on search results: tags, category, owner, review period, archive and restore.
• Version history with a side-by-side compare, and a reason recorded for every change.
• Flexible review timing, including opening reviews a set number of days before they are due.
• Document Control on your home page, personal dashboards and signage screens, plus a new API.

(Available on request: live co-editing, where several people write the same document at once and see who else is in it.)

FlexManager Messages:

A new megaphone icon beside the bell brings service incidents, planned maintenance, release news, webinars and action-required notices into FlexManager. 

• Countdown banners ahead of planned maintenance.
• A notice on the login page for incidents and maintenance.
• A “What’s New” window, shown once for each release.
• Register for a webinar and add it to your calendar in one click.
• System admins can mute news and webinar messages. Incidents and maintenance are always shown.

(The bell now shows only your own notifications, with a new View All page to filter, mark as read and clear.)

Facial verification for Time & Attendance

Catch buddy punching without checking every scan.

Clock-in photos are compared with the employee’s profile picture. Low matches and photos with no face go to the supervisor, who decides Same Person, Different Person or Dismiss from one review screen. An organisation-wide dashboard shows trends by day and by project.

(A licensed add-on, switched off by default. Only scans made after it is enabled are checked.)

Statistics that follow you

Pin it. Get alerted. Add the story behind the number.

• Pin your key statistics to a personal “My statistics” folder.
• Switch on alerts to hear when a figure moves against its target.
• Add a note to any point on a trend. Notes show on the chart, the table and in exports.
• Month, quarter and year to date now compare with the same point last period, so the comparison is like for like.

Quick Jump and video guides

Get where you are going in one step.

• Search or jump to… in the header takes you straight to any module. It only offers screens your own menu would show you.
• Play a short video guide for the page you are on, with clickable chapters, from the shortcut menu. Set-up and day-to-day videos are kept separate.

(Video guides appear on desktop, and only where a video has been published for that module.)

Mobile Fleet Overview

Know your phones are healthy.

One admin page shows device health, sign-in history, what each phone has uploaded and how each module is performing. One-click clean-up disables stale, rooted or duplicate devices, and admins can request an on-device diagnostics report.

Everyday improvements

• Page header on phones
  On small screens, the header keeps what a phone needs and tucks the rest into a “More” menu. Every dropdown opens as a full-width panel that is easy to tap.
• Bulk actions, more places
  Select several rows and delete them in one go in about 20 admin lists. Work orders gain bulk add and remove of tags. Anything you cannot change is reported back rather than skipped silently.
• Time Off request list
  See all requests in one place with status counts, filters by project, category or employee, and sorting. Cancel and delete are now a single step, and cancelling returns the entitlement.
• Orientation: no false expiry notices
  When someone completes a newer induction, older ones are marked as superseded, so expiry reminders stop for people who are up to date.

More improvements by module

• Meetings: a new meeting list with status filters, project and type filters, and sorting. More reliable audio recording, with recovery if a clip is interrupted. A Teams diagnostics screen helps admins fix connection problems.
• Policy Control: a “read again” count shows people whose read has lapsed. Read history keeps people who have since left, marked inactive.
• Project safety plans (PRASP): a project set-up screen showing how far each module is set up, and a richer compliance tab with read and unread charts and sign-offs over time.
• Points of Interest: a map board of nearby hospitals, doctors, fire stations and welfare, with distance, travel time, call and directions. One click imports the nearest places. Requires the Google Places service on your instance.
• Equipment Inspections and Maintenance: large “export item zip” downloads now build in the background instead of timing out. Set-up APIs let integrators build inspection and maintenance templates.
• Risk Management (JRM, RAMS, JHA): admins can switch off the whole-section N/A option per validation section. Owners can see their check-in history. A rejected record can be corrected and resubmitted.
• Permits: expired permits are closed off reliably, and waste limits now apply to the whole life of a permit. New set-up API for categories, checklists and questions.
• Emergency Evacuation: a new option closes forgotten evacuations after a set number of hours so they stop blocking clock-ins.
• Surveys: admins can close a survey run on the spot, and publishing now requires a future close date.
• Recognition: a recognition created from an audit, incident or patrol links back to its source.
• Claims: claims raised from a complaint now record the outside customer correctly and ask for the claimant on first open.
• Safety Observations: summary PDFs show the sub-location where it is in use, and older observations without a title now show a number or category on the calendar.
• Subcontractors: an “Open on parent” button on linked companies.
• Charts: several charts that were available but missing from the chart picker are now listed, and risk assessment clones get their parent’s charts.

Platform, security, and integration

• Stronger permission checks. Dozens of actions across the platform now verify your permissions on the server as well as in the screen, following a platform-wide review.
• One password and lock rule. Password length, history, capitals, numbers and special characters are now enforced the same way everywhere, including emailed and forced resets. Saving permissions on your own group no longer logs you out.
• Attachments: editing, deleting and reordering attachments now require a signed grant.
• Outbound webhooks: signed, retried automatically and checked against unsafe addresses.
• API: every response carries a short request reference support can look up. Paginated lists report total records and pages on the first page. More than 100 new API operations in total, covering Document Control, Expenses, Equipment Inspections and Maintenance, Permits and Reporting.

To find out more about this release, please reach out to our support team at support@flexmanager.com or reach out to your account manager.