Document Control
A document with no clear version history or sign-off trail is a compliance risk waiting to surface. FlexManager's Document Control module tracks every change automatically, logs access and edits in real time, and captures a digital signature on critical documents before they're considered approved.
Total Traceability for Every Controlled Document
Document Control sits within FlexManager’s Quality Control suite, connected to Policies & Procedures, Permit to Work and Document Library. Rather than relying on someone remembering which version is current, it tracks every change, logs every access, and requires a digital signature before a document counts as approved.
Built for Teams Who Answer for What's in a Document
The module supports Quality Managers who own the document control process day to day, Compliance Managers who need an audit-ready trail behind every change, and Operations Directors who need confidence that only authorised people can amend a controlled document.
Automatic Version Control
Track every document change automatically and keep previous versions available as reference material, so nothing is overwritten without a trace.
Real-Time Access & Edit Logging
Log access and edits in real time, with a review process in place to check that any change made was actually necessary.
Customisable Review Workflows with Restricted Permissions
Tailor document workflows to how your organisation actually works, giving permission to amend a document only to those experienced enough for the task.
Digital Signature Sign-Off
Capture a digital signature on critical documents so every change is traceable and formally signed off, without needing a paper record.
Secure, Access-Controlled Documents
Control access to documents securely, protecting sensitive information so only authorised people can view or change them.
Efficient, Audit-Ready Distribution
Distribute documents efficiently to the people who need them, while maintaining the kind of documentation trail that makes an audit straightforward rather than stressful.
Connected Modules
Get started with Document Control
Frequently Asked Questions
What does FlexManager's Document Control module do?
It tracks every change to a controlled document automatically, logs access and edits in real time, and captures a digital signature before critical documents are considered signed off, giving your organisation total traceability over its documentation.
Can I see previous versions of a document?
Yes. Version control keeps previous versions available as reference material, so you can see exactly what changed between versions rather than only having access to the current one.
Who is allowed to make changes to a controlled document?
Document workflows can be tailored to your organisation, with permission to amend a document given only to people experienced enough for the task, rather than being open to anyone with access.
Do critical documents need a formal sign-off?
Yes. Digital signature capture means critical documents are formally signed off electronically, with every change traceable, so there’s no need to rely on a paper record for approval.
How is access to sensitive documents controlled?
Access is controlled securely, so only authorised personnel can view or change a document, protecting sensitive information from people who don’t need to see it.
How does the module help with distributing documents to the people who need them?
Documents can be distributed efficiently, so the right people have access to the current version when they need it, rather than chasing down the latest copy manually.
What other FlexManager modules connect with Document Control?
It connects with Policies & Procedures, Permit to Work and Document Library, so a controlled document’s version and access history stays linked to the wider processes it supports.
Why choose FlexManager for document control?
FlexManager has been building practical compliance software since 2011, with hands-on HSEQ expertise behind every module we build. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification. For document control specifically, that ISO 9001 foundation shapes the same version-control and approval discipline the module applies to every document your organisation manages.