Facilities Management Compliance, Simplified
FlexManager gives facilities management companies one unified platform for contractor verification, statutory inspections, defect tracking, and real-time compliance visibility across every client site.
- ONE COMPLIANCE STANDARD — Enforce the same compliance standard across every client site, always.
- VERIFIED CONTRACTORS ONLY — Know who's on site, inducted and permitted, before they ever arrive.
- NEVER MISS A STATUTORY DATE — Schedule and chase statutory inspections so nothing slips through.
- CLIENT-READY REPORTING — Prove compliance to any site owner, on demand, in a single click.
"As a facilities management company, we are given the front door keys to a building and thus, given the responsibility for that building… for that building to be compliant 24/7, we need FlexManager."
With FlexManager, you get unlimited system users and specialized support - with no hidden costs.
Frequently Asked Questions
How much experience does FlexManager have in facilities management?
Founded in 2011 in Galway, Ireland, FlexManager has spent 15 years serving regulated sectors including facilities management, across Europe, North America and beyond. FlexManager itself is certified to ISO 9001, 14001, 27001, and 45001, so it doesn’t just help FM clients build audit-ready workflows, it operates under the same accreditations.
How does FlexManager verify contractors before they start work?
Contractor and supplier companies can be registered, pre-qualified, and approved before they ever set foot on a client site, with lapsed or unapproved companies automatically blocked from working. Approval status, project assignments, and compliance requirements stay linked to a single company record throughout.
Can FlexManager manage statutory inspections across multiple sites?
Yes. Statutory and planned inspections can be scheduled, tracked, and chased across an entire portfolio, with assets registered against each site so nothing is missed. Any overdue or failed check is visible at a glance, rather than being discovered during a client audit.
How does FlexManager give one compliance view across a portfolio?
A single weighted compliance score can combine overdue work orders, inspections, maintenance, and training into one live figure per site or across the whole portfolio. Each area can be weighted by importance, and a colour-coded view flags which sites are falling behind.
Can FlexManager generate compliance reports for clients automatically?
Yes. Scheduled reports and live dashboards can be generated automatically and shared with site owners, rather than compiled manually before each client meeting. Dashboards can also be displayed on screens at a site, so compliance status is visible at a glance.
How does FlexManager track legal and regulatory obligations?
Legal and regulatory obligations can be logged in a central register and tracked against each site or client contract, so nothing is missed as a portfolio grows. This keeps obligations visible in one place rather than scattered across separate contracts and files.
Can FlexManager manage defects from report to close-out?
Yes. Reactive issues can be logged, assigned, and tracked through to a documented close-out, with a full audit trail from the original report to the resolution. This replaces informal or verbal defect handling with a record a client or auditor can review.
Is FlexManager suitable for multi-site facilities management providers?
Yes. FlexManager is built for organisations managing a portfolio of client sites at once, giving management one consolidated, real-time view of contractors, inspections, and compliance across every site from a single platform.
Does FlexManager work offline for FM teams on-site?
Yes. Inspections, audits, and defect records can be captured on a mobile device without signal and synced automatically once connected, so site teams are not held up by poor connectivity in plant rooms or basements.