Safety, compliance and equipment assurance across care settings

Training Manager and Online Training help keep every mandatory competency and clearance in-date across your workforce. Through automatic alerts, you can get notified when a training is about to expire. Rather than chasing spreadsheets ward to ward, managers can enjoy an intuitive platform in order to quickly and easily see who’s trained and who’s due for renewal.

Yes — Incident Reporting lets staff capture and act on incidents the moment they happen, ward to ward, rather than waiting on a shift-end paper form. Every incident can be reported and followed through to review, so you can help ensure that nothing falls through the cracks between departments or sites. That can lead to faster responses to an incident when it matters, and a focus on preventive efforts where they matter most.

Yes — Equipment Inspections and Equipment Maintenance give you the tools to keep every device and piece of equipment inspected and repaired. That means your teams can always know an asset’s inspection history and current status, and they can take steps to take corrective actions, rather than waiting for a report to be filed on a piece of equipment before taking the necessary steps to resolve a failure.

Internal Audits mean a failed audit item can be turned into a corrective action automatically, and that action can be tracked through to closure. Scheduled Reporting, meanwhile, helps filter high-volume data down to what’s relevant, combines it into tailored reports, and delivers them automatically to the right inboxes. So, when HIQA or any other regulator asks for the relevant compliance records, you can produce an existing record rather than scrambling to reconstruct one.

Yes — the Risk Register helps you record and track workplace risk assessments across tasks, locations, equipment, and more, allowing you to score the risk through review. Whether it’s a clinical risk on a specific ward or a facilities risk tied to a building, teams can see which risks are highest and which deserve attention first. After the risk assessment has been done on a particular risk, your healthcare team still needs to follow through on a resolution.

Yes — the FlexManager Lone Worker module can schedule check-ins and can be used to pinpoint the GPS location of staff working alone or off-site, such as community nurses or out-of-hours facilities staff. If a scheduled check-in is missed, the system escalates so someone follows up, giving lone and community-based staff a safety net that doesn’t rely on a colleague happening to notice they’ve gone quiet.

Yes — Flexmanager’s Work Orders module tracks tasks and jobs from creation through assignment, progress, and closure across projects and locations. That means healthcare professionals on those tasks can get oversight on how progress is moving along. Plus, the Equipment & Asset Management module, tracks usage metrics like odometer readings or hours worked to help anyone understand when an asset needs a repair, replacement, or to be retired.

Yes — whether you’re running a single hospital or a group of 15 care homes, FlexManager has a variety of modules that you can use to help achieve the compliance requirements you need to. Data and dashboards roll up across every site and service in a single view.

Founded in 2011 in Galway, Ireland, FlexManager has spent 15 years serving regulated sectors including healthcare and emergency services, across Europe, North America and beyond. FlexManager itself is certified to ISO 9001, 14001, 27001, and 45001, so it doesn’t just help construction clients build audit-ready processes, it operates under the same accreditations.