Document Control: How can FlexManager be used to ensure my documents are current?

From SOPs and permits, to training records and policies, documents play a role in keeping businesses compliant, efficient, and on track to achieving their objectives. So how do you turn endless iterations of files into something manageable and intuitive?

With smart, consistent document control practices!

01How can you Centralise your Message?

Your teams shouldn’t be digging through folders or chasing paper trails. A centralised digital system ensures that everyone – no matter where they are based – is looking at the same, up-to-date information. One platform. One single document.

02Permissions, Access, and Audit-readiness

Not everyone will need access to everything. Good document control means setting user permissions based on whether it is applicable to the user. This protects sensitive information while also ensuring that teams can access the documents that they need, when they need them, with no hinderance.

If your documents are well organised, up to date, traceable, with all changes accounted for and verified, then the audit process can be much easier. By showing a clear trail of who did what and when, compliance reporting becomes part of the process rather than a separate ordeal.

03FlexManager’s Document Control module

The FlexManager document control module ensures that businesses maintain an audit-ready record for document control processes, with a simplified solution that connects to the entire workforce. With the document control library, reference material can be uploaded to provide a complete set of information. 

Using the version control feature, major and minor updates can be implemented to ensure that the version properly reflects the changes, with a review process that requires sign off to confirm that all interested parties are aligned with any changes.

To find out more about Document Control or the other modules at FlexManager, please get in touch with our team through our Contact section, or visit the Document Control or Quality pages.