Module Spotlight Video Series: Here When You Need It
FlexManager is here to provide clients with the tools they need to achieve audit-ready compliance. Owing to our modules, businesses can take important steps towards being compliant across a range of areas. That means they are sure to find the solution they need from among our suite, across a number of industries, including construction, ports & maritime, healthcare, fire & rescue, manufacturing, oil & gas, and facilities management.
If you’ve been seeking out a convenient way to discover more about our modules on your terms, all you need is our Module Spotlight video series. With an array of videos to choose from, you’re sure to find the one you’re looking for here. So, let’s dive into each one in this handy blog post.
Incident Reporting
No place of business can be without incident all the time, but you can control what happens when an incident takes place. With FlexManager’s Incident Reporting module, the control is in your hands to track incidents, better understand root causes, and develop preventive actions to help stop repeat incidents from occurring.
The module helps you categorise different incident reports by type, allowing you to have different workflows for different types of incidents. For example, a near miss incident may have one review stage, while a first aid incident could have two or three review stages. The Incident Reporting module can connect with other modules. Where it links with the Asset Management module, you can link an asset that was involved in an incident report. Likewise, with the Training module, a person involved in an incident report can have their training record pulled in.
Asset Management
In short, FlexManager’s Asset Management module gives you full visibility of all your assets (equipment, fleets, and more) across your system. It also connects with a variety of reporting modules for even deeper insight.
When you use the full range of Asset Management capabilities together with other FlexManager modules, your business can: Centralise asset information so that you can collect, correlate, and categorise all your assets in one place; Schedule and manage inspections based on asset categories, so the right assets are automatically included in the right inspection process; Manage asset maintenance, with actions triggered by inspection outcomes, like when an asset fails an inspection and needs a follow-up; and Complete risk assessments for individual assets or categories, helping your team identify and manage risks tied to specific equipment.
Personal Dashboard
Our Personal Dashboard module helps users to create a customizable workspace that lets them define the data and charts that are relevant to them, all in one place. It’s a convenient tool that lets users decide which data sets to explore, which chart types suit that data, which layout works best for them and the task they’re trying to achieve by examining the data.
It offers a seamless way to drill down into exactly where the data came from, too, meaning you can validate the data further still. Owing to our permissions feature, each user is only able to see what they have permission for, so there’s a convenient level of privacy and data protection involved. All in all, Personal Dashboard can be customised by a client, for a client, to use in a way that best suits them.
Contractor Pre-Qualification
FlexManager’s Pre-Qualification module is built for clients who deal with contractors on a frequent basis. In short, it helps you to create bespoke compliance assessments, meaning you are doing what you need to meet the standards of compliance from your end. Equally importantly, it gives you the tools to help ensure that any contractors working on site are fully compliant before they even step foot on the property.
Employee Onboarding
Our Employee Onboarding module offers a way for companies to create a streamlined new hire integration experience. It means that you can populate profiles, track which trainings have been completed and for whom, and tailor processes to suit different sites’ workflows and requirements.
By opting for this module, you can help remove a hefty workload from your HR team, help ensure that employees are taking on the required policy and procedure learnings, and give employees a seamless introduction to your company and way of working.
Visitor Management
The Visitor Management module is a convenient way for you to schedule visitors to come on site while also enabling you to track them throughout the duration of their time spent on site. This module connects with the Induction module, meaning that visitors must complete induction to help ensure that they meet health and safety standard requirements.
What’s more, the Visitor Management module can also link in with certain physical infrastructures so that visitors can only access areas they have permission to be in. Also, it means you can review a daily snapshot of who was on site each day, removing the burden of dealing with cumbersome paper records.
Meetings
In today’s world, meetings happen so regularly that it can be hard to find ways to keep up with takeaways and actions set. That’s where our Meetings module comes into play. It helps ensure that an action that was agreed upon in a meeting gets assigned to a colleague afterward. It’s designed to help your organisation work smarter and more seamlessly.
The benefit of this module is that it helps keep your team aligned, giving you the structure and trackable record to drive actionable points that can help your business succeed.
Toolbox Talks
FlexManager’s Toolbox Talks module offers a way for companies to carry out informal training on site while recording attendance, acquiring signatures on a mobile device, and saving logs against an Employee Profile which is exactly the type of record you’ll need for audits.
Toolbox Talks carried out through the FlexManager module can include pre-populated topics so that you can begin an impromptu talk on site without the need for scheduling time to suit; you can simply gather who is on site at the time and walk through the set agenda as laid out in the pre-populated topic.
Remember, FlexManager is here to help you achieve the compliance your business needs, by giving you the appropriate tools. The modules we’ve spotlit here – and in the videos hyperlinked – are a taster of what we offer. If you’d like to discover solutions that are perfect for you, check out our AI-powered Solution Explorer here – and when you’re ready, book a demo.
