Track each cost against each asset.
Buying, running, and repairing a piece of equipment all cost money, but rarely show up in the same place. FlexManager's Equipment Cost Management module tracks every cost against each asset, pulls figures in automatically from inspections and maintenance, and links every cost back to exactly where it came from.
Your equipment costs are spread across invoices and reports, entered by hand, and can’t be traced back to the asset or the work behind them. You need a record of every cost for each asset in one place
Invoices in an inbox
The repair bill arrives by email and is not filed with the job sheet it belongs to.
Costs with no location
When a machine moves between sites, its costs get charged to whoever has it now.
Keep or replace by hunch
Nobody can show what the old loader has cost this year, so the decision is a guess.
From job to cost report
Costs are captured where the work happens and gathered on the asset, ready to report by location and cost type.
Set cost types
Admins set the cost types, such as parts, labour or hire, and merge any duplicates.
Log the cost
Log several costs at once, each with its own type and date.
On the asset
The asset shows each cost logged against the asset; costs logged on an inspection or maintenance job land on the asset.
Report
The asset cost report totals costs by asset and location, and the cost dashboard drills into cost type.
Key features & benefits
Full Running Cost
See the full running cost of an asset, combining what it's cost to buy, run, and repair into one figure rather than three separate records.
Automatic Cost Flow-In
Costs from Equipment Inspections and Equipment Maintenance flow in automatically, so a repair or inspection cost doesn't need to be logged twice.
Cost Traceability
Link each cost back to where it came from, so a figure on a report can always be traced to the record that generated it.
See Equipment Cost Management in action.
Bring a real case to the demo. We will build it live.
Built for the teams who watch the spend
From the workshop to the finance office, everyone reads the same cost history for each asset.
Plant Manager
Sees each machine's costs job by job, and where it was at the time, before deciding to repair or replace.
Maintenance Manager
Logs costs on the maintenance or inspection job, sees priced stock parts posted to it, and the job PDF lists its costs.
Finance Manager
Knows that the asset cost report totals each asset by location.
Operations Director
Compares cost by asset category over time on a dashboard, then drills into the assets behind it.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Equipment Cost Management
Frequently Asked Questions
What is FlexManager's Equipment Cost Management module?
Equipment Cost Management is FlexManager’s module for tracking every cost run up against an asset. It captures purchase, running and repair costs in one place, pulls figures in automatically from Equipment Inspections and Equipment Maintenance, and links each cost back to where it originally came from.
How are running costs calculated for an asset?
Running costs are built from every cost tracked against an asset, including purchase, running and repair costs, plus any costs that flow in automatically from Equipment Inspections and Equipment Maintenance. Each is recorded with a date, quantity and unit price, giving one combined figure for the asset.
Can I roll costs up by project?
Yes. Equipment costs can be rolled up by project, so you can see total equipment spend for a specific project rather than only viewing cost by individual asset. This makes it easier to compare spend across projects rather than piecing it together asset by asset.
Why choose FlexManager for equipment cost management?
FlexManager has helped operations and finance teams track equipment spend since 2011, aware that a cost figure only means something if it traces back to a real receipt or invoice, not just a typed-in number. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s this industry-backed accreditation that gives us the know-how we need.