Know what is on the shelf, and where the rest went.
Running out of critical stock mid-job can cost more than the item itself. FlexManager's Stock & Inventory module tracks usage in real time, alerts you before minimum thresholds are hit, and captures a signature on every issue and handover, so oversight of what's on hand is never left to guesswork.
Stock & Inventory connects with an array of Flexmanager solutions, so stock levels stay tied to the tasks and equipment they support. Electronic signatures record every issue and handover, low stock alerts flag items nearing their minimum threshold, and automated reports give a full overview of inventory without manual compiling.
Stock sheets
Levels are updated when someone remembers, so the count is out of date by lunchtime.
Nobody signs for it
Parts leave the store with no name against them, and nobody can say where they went.
Costs nobody charges
Parts used on a repair are not charged to the job, so the real cost stays hidden.
From the shelf to the job
Every movement goes through one issue screen, so the level, the record and the cost stay in step.
Stock in
Add stock by hand or from the mobile app, or book it in as a purchase order delivery arrives.
Issue
Issue it to a person, work order, asset or maintenance job, with a signature and photos.
Watch levels
Levels are coloured against their restock level, and the store's person responsible is alerted when stock runs low.
Account for it
Every movement is numbered and searchable, and parts used on maintenance log their cost against the job.
Key features & benefits
Mobile-to-Desktop Integration
Update inventory levels on-site and see the change reflected on desktop immediately, so stock counts stay accurate wherever they're checked from.
Issue Inventory
Manage stock distribution across teams and locations, with clear oversight of exactly what's going out to on-site personnel and when.
Electronic Signature Capture
Capture signatures for approvals and handovers of stock, eliminating paper records while keeping a clear, traceable record of accountability.
Low Stock Alerts
Get proactive notifications before critical items run out, with minimum thresholds you set so there's time to reorder before stock drops too low.
Automated Reporting
Generate usage and inventory reports instantly, without the manual time it takes to pull the numbers together and format them yourself.
Supplier Engagement
Streamline how you engage with suppliers, so restocking is easier to manage alongside the inventory tracking you're already doing day to day.
See Stock Management in action.
Bring a real case to the demo. We will build it live.
Built for the Teams Who Keep Stock Moving
Stores, maintenance and site teams work from the same stock record, from the shelf to the job.
Stores Manager
Sees each store's levels and value, scans part numbers onto issues, moves stock between stores and is alerted when it runs low.
Maintenance Manager
Issues parts to maintenance jobs, sees their cost on the job, the spare parts for each asset and who supplies them.
Site Manager
Hands out stock and assets with a signature, sees what went to whom, and knows stock requests are approved first.
HSEQ Manager
Sees which products link to which safety data sheet, and the stock issued to each employee and subcontractor.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Stock Management
Frequently Asked Questions
What is FlexManager's Stock & Inventory module?
Stock & Inventory is FlexManager’s module for tracking and controlling stock. It gives real-time low stock alerts, captures electronic signatures for every issue and handover, and generates automated usage and inventory reports, connected to Ta multitude of solutions across the rest of FlexManager.
How do low stock alerts work?
You set a minimum threshold for a stock item, and Stock & Inventory sends a proactive notification once levels drop toward that point. This gives you time to reorder before an item runs out completely, rather than discovering a shortage only once it’s needed on site.
Can I track who stock was issued to?
Yes. Stock & Inventory captures electronic signatures for approvals and handovers of stock, so there’s a clear, traceable record of who received an item and when. This replaces paper sign-out sheets while keeping the same accountability for what’s issued to on-site personnel.
Can I update inventory from the field?
Yes. Inventory levels can be updated on-site through mobile-to-desktop integration, with any change reflected on desktop immediately. That keeps stock counts accurate wherever they’re checked from, rather than relying on a count that’s only updated back at the office.
Does Stock & Inventory generate reports automatically?
Yes. Stock & Inventory generates usage and inventory reports automatically, pulling a complete overview of your inventory instantly rather than requiring it to be compiled by hand. This removes the manual time commitment that usually goes into putting a stock report together.
Does Stock & Inventory help manage supplier engagement?
Stock & Inventory helps streamline supplier engagement by giving you clear, real usage data to work from when managing restocking. Rather than reordering based on guesswork, decisions about what and when to reorder can be based on actual consumption tracked in the module.
Why choose FlexManager for stock & inventory tracking?
FlexManager has helped operations and HSEQ teams manage inventory since 2011, shaped by people who’ve actually run stockrooms and supply chains, not just built tracking software from a spec. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and that gives us the authority-backed know-how we need.