The space where workers’ details live.
Chasing HR for a copy of your own training record or asking a manager to check your leave balance wastes everyone's time. FlexManager's Personal Portal gives each user a self-service hub for their own records, calendar, time off, training, equipment, and documents, plus a view of their team's information.
When staff can’t update their own details, every change to a phone number, address, or emergency contact ends up going through an administrator. Some changes get missed. Over time, the information you rely on drifts out of date, often without anyone noticing until it’s needed.
Records held by others
Training, leave and equipment details sit with HR or a manager, so staff have to ask for their own.
Managers chasing by email
Knowing who is off, or what a team member has outstanding, takes messages and spreadsheets.
Alerts nobody reads
Every alert goes to everyone, in one language, so the one that matters gets lost.
Key features & benefits
A Self-Service Hub for Every User
Give every user a self-service hub for their own records, so staff can find what they need themselves instead of asking HR or a manager to look it up.
Everything in One Place
See your tasks, time off, and training all in one place, rather than checking three different systems to get a full picture of where you stand.
Customise It to How You Work
Customise your dashboard layout and quick actions, so the portal opens on the information and shortcuts you actually use, not a fixed layout built for someone else.
From sign-in to sorted
The portal builds itself from the modules a person uses, so nobody has to set up a page for them.
Sign in
The menu shows only the areas that person is licensed and permitted to use.
See what is due
Employees can see what work orders are open and due; they can update their own details as changes are needed.
Make it theirs
Each employee sets their language, signature, password, page widgets, and notification choices.
Manage the team
Managers can pick a direct report to open their calendar, leave, time, and work orders.
See Personal Portal in action.
Bring a real case to the demo. We will build it live.
Built for staff and managers alike
From the shop floor to HR, everyone works from the same records, each seeing their own part.
HR Manager
Are able to answer fewer requests: staff see their own profile, request leave, claim expenses, and can update the details you open up.
Line Manager
Picks a direct report to see their calendar, leave, roster, and work orders, and sees team leave on their own calendar.
Site Worker
Sees what is waiting in the header and on one calendar.
System Administrator
Sets the password policy staff change against, and chooses which personal fields and notifications people can change.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Personal Portal
Frequently Asked Questions
Can staff update their own details without going through HR?
Yes. Staff can view and update their own details directly from Personal Portal, along with things like their password, PIN, and notification preferences, so a small change doesn’t need to become an HR request.
Can managers see what their team is doing?
Managers get a quick view of their team’s activity from the portal, including a team time-off calendar for direct reports, so day-to-day visibility doesn’t rely on asking each person individually.
Can the portal be personalised to what someone actually uses?
Yes. The dashboard layout and quick actions can be customised, so the portal opens on the information and shortcuts that matter to that particular user, rather than a one-size-fits-all layout.
Why choose FlexManager for personal portal?
FlexManager has been building workforce management software since 2011, with a team that includes people who’ve actually run HSEQ and operations functions, not just engineers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s that industry-backed accreditation that gives us the know-how we need.