Know who is off before you say yes.
Time-off requests scattered across email threads and spreadsheets make it hard to know who's actually away, and when. FlexManager's Time Off and Leave module centralizes requests and approvals, syncs with Time and Attendance to keep rosters current, and shows a live calendar so resourcing decisions never rely on guesswork.
Time Off and Leave connects with a series of other FlexManager solutions, including the ability to sync with Time and Attendance, so approved leave is reflected directly in rosters. Requests and approvals are centralized in one place, entitlements are managed to avoid confusion or overpayments, and a location calendar shows exactly who’s away and when.
Email and spreadsheet leave
Requests sit in inboxes, and nobody can see who else is already off.
Blind approvals
A request is approved without knowing the same team, or the only qualified person, is away.
Balances worked out by hand
Allowances are calculated manually, and the numbers are disputed at payroll time.
From request to cover
One request sets approval, balance and cover in motion, so the decision is made with the full picture.
Request
Staff request leave on the web or in the mobile app, and the days are held against their balance.
Decide
The approver sees who else is off and which qualifications lose cover, then approves or rejects.
Cover
While approved leave is under way, new work for the absent person goes to the delegate the approver chose.
Follow up
Supervisors track the team on one board, and a return-to-work interview is prompted when a flagged absence ends.
Key features & benefits
Individual Overview
Employees request leave from their own portal, while managers get a straightforward overview of the whole team's time off in one place.
Central Approval Process
Every request captures the relevant documentation upfront and routes to managers for approval, syncing with Time and Attendance to keep rosters current.
Entitlement Manager
Configure and manage collective holidays or shutdowns centrally, reducing the confusion or overpayments that can come from tracking entitlements by hand.
Location Calendar
See a comprehensive calendar of approved leave for each location, making it easier to plan resourcing around who's actually away.
Conflict Prevention
Spot potential scheduling conflicts before they happen, since every approved or pending request is visible in one shared view.
Transparent Employee Experience
Give employees a clear, user-friendly way to request and track their own leave, rather than chasing an answer over email.
See Time Off and Leave in action.
Bring a real case to the demo. We will build it live.
Built for the Teams Who Plan Around Leave
From HR to the team supervisor, everyone works from the same leave record.
HR Manager
Keeps allowances, carry-forward and absence patterns in one place, with balances held as requests come in.
Operations Manager
Sees who else is off before approving, and protects busy periods with restricted dates and shutdown days.
Team Supervisor
Decides with cover in view, tracks the team on one board and follows up each return to work.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Time Off and Leave
Frequently Asked Questions
What is FlexManager's Time Off and Leave module?
Time Off and Leave is FlexManager’s module for managing employee leave requests, approvals and entitlements in one centralized place. It syncs with Time and Attendance to keep rosters current, shows a live calendar of approved leave by location, and connects to Location Management, Analytics and Employee Profile.
How do employees request time off?
Employees submit a request through their own personal portal, with any relevant documentation captured as part of that initial request. The request then routes to a manager for approval, giving managers a straightforward overview of the whole team’s time off rather than requests scattered across email.
How are collective holidays or shutdowns handled?
Collective holidays and shutdowns can be configured and managed centrally through the Entitlement Manager, so they’re applied consistently rather than tracked manually for each employee. This reduces the confusion or overpayments that can happen when entitlements aren’t recorded accurately in one place.
Does Time Off and Leave affect rosters and attendance?
Yes. Time Off and Leave links to Time and Attendance, so approved leave is reflected directly in rosters rather than requiring a separate manual update. This helps keep scheduling and attendance records aligned with who’s actually approved to be away.
Can I see a calendar of approved leave by location?
Yes. A location calendar shows a comprehensive view of approved holidays for each location, making it easier to plan resourcing around who’s actually away. Rather than checking individual requests one by one, managers can see availability across a whole site at a glance.
How does the module help prevent scheduling conflicts?
Because every approved or pending request is visible in one shared view, potential scheduling conflicts can be spotted before they become a problem. This gives managers a clear overview of the team’s leave schedule, helping avoid the double-booking that comes from requests being tracked separately.
Why choose FlexManager for Time Off and Leave?
FlexManager has helped HR teams manage leave and workforce entitlements since 2011, shaped by people who understand that a mishandled leave balance is a payroll problem as much as an HR one. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s that ISO 9001 quality-management discipline that shapes how Time Off and Leave tracks entitlements, so collective holidays and shutdowns are recorded accurately rather than left open to confusion or overpayment.