Know who clocked in—where and when.
Chasing down hours across timesheets, badges, and separate systems slows payroll down every cycle. FlexManager's Time and Attendance means people can clock in via access points, with desktop users receiving this data instantly to track attendance. The module also offers site access control through badging, and syncs hours straight to payroll, so workforce visibility runs from a single connected hub rather than scattered records.
Do you know exactly who is on site right now, and can you be sure their hours were paid correctly? When workforce data sits apart from everything else, the answer is often no. When attendance records stay separate from site systems, sensorsn and security footage, getting a clear view of the site can be a challenge.
Timesheets from memory
Hours are written up at the end of the week, and the arguments start at payroll.
Clocking for a mate
One person signs in for a colleague who is not there, and nobody can tell.
Who is on site?
Supervisors phone round to find out who turned up, and which site they went to.
From scan to hours
One scan at the kiosk, a perimeter door, or the app sets the day in motion, from the clock-in to the hours worked.
Plan
Plan and lock the week's roster, and staff are sent their shifts; warns before you roster someone on two sites at the same time.
Scan
Staff clock in with their ID card at a site kiosk; the kiosk can photograph each scan to show who clocked in.
Track
See who is on site, gone home or not in yet; supervisors are alerted when an employee forgets to clock out.
Calculate
Shift, roster, and break rules turn scans into hours; hours split into pay rates by day, including public holidays.
Key features & benefits
Training Notifications
The kiosk can warn when someone's mandatory training is not up to date.
Access Control
Control site entry through badging, so you always know who's on-site in real time, without checking multiple separate systems.
Workforce Rosters
Schedule employees around approved time-off, track hours across devices, and use available data to aid seamless workforce management.
Subcontractor Integration
Subcontractor staff clock in the same way as your employees; making it easier for them to be on site when they are supposed to be.
Workforce Visibility
Get a full view of clock-ins, clock-outs, and absences in one place, rather than piecing attendance together from separate records.
See Time and Attendance in action.
Bring a real case to the demo. We will build it live.
Built for the teams who track the workforce
From the site supervisor to payroll, everyone works from the same record of who was on site and for how long.
Site Supervisor
Sees who is on site right now, and is told when one of their employees forgets to clock out.
Payroll Manager
Sees scans turned into hours worked out by shift, break, and roster.
Operations Manager
Can spot-check a random sample of staff and their scan photos.
HSEQ Manager
Knows the kiosk flags lapsed mandatory training, helping ensure that training is up to a compliant standard.
Neylons
FlexManager was implemented in a number of areas to mitigate any potential lapses that could have arisen from Neylon’s expansive growth. Neylon's implemented the Time and Attendance module, which helped them as they grew from 70 employees to 1,000.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Time and Attendance
Frequently Asked Questions
What is FlexManager's Time and Attendance module?
Time and Attendance is FlexManager’s module for tracking clock-ins, clock-outs, absences and site access in one connected hub. It syncs hours directly to payroll, controls entry through badging, and connects with IoT sensors, security footage and emergency evacuation systems for a fuller view of who’s on-site.
How does clock-in and clock-out tracking work?
Employees clock in and out through mobile access points, and that data is reflected instantly for desktop users tracking attendance. This gives a real-time record of clock-ins, clock-outs and absences, rather than relying on timesheets that only get reviewed after the fact.
Can I control who has access to a site?
Yes. Time and Attendance includes access control through badging, so site entry is monitored and you always know who’s on-site in real time. This ties attendance data directly to physical access, rather than tracking hours and site access as two separate processes.
Does Time and Attendance integrate with payroll?
Yes. Hours worked sync directly to your payroll system, removing the manual admin of transferring time data by hand. This helps keep payroll processing accurate and cuts down on the time discrepancies that come from re-entering hours from a separate timesheet.
How does the module handle rosters and time-off?
Time and Attendance lets you schedule employees around approved time-off, track their hours across various devices, and generate activity reports without manually pulling the data together. Rosters stay built around actual availability, rather than requiring a separate check against time-off requests.
Why choose FlexManager for your time and attendance solution?
FlexManager has supported HR and HSEQ teams with workforce data since 2011, shaped by people who understand that knowing who’s on-site isn’t just a payroll question, it’s a safety one. Flexmanager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, meaning we have the industry-backed know-how we need.