Know every site, and what it is missing.
Every module in FlexManager needs somewhere to point back to. Project Profile holds the central record for each project, site, or location that the rest of the system links work and records to, helping ensure you can avoid disconnected data.
Project Profile offers a way to keep a running diary of project activity, with photos and documents stored directly against each project so context doesn’t live somewhere else. Your own custom fields can be added to project records, projects can be organised into categories that make sense for your operation, and start and end dates can be set for each one to track a project’s actual timeline.
Spreadsheet site lists
Every team keeps its own copy, and none of them agree on who runs which site.
Roles nobody tracks
Who the fire warden or first aider is at each site is known only to the people there.
Closed sites that keep running
A finished project still throws up scheduled jobs and reminders months after it closed.
From site list to gap check
Set a site up once, and your modules and people work from the same record.
Set up
Add each site with its address and sub-areas, or import them from Excel; it can be placed on the map from its address.
Assign
Name supervisors by role and choose which people and user groups can see the site.
Work
Your other modules record against the site and add their records as tabs on the profile.
Check
Search for sites missing a role or a valid qualification, and archive sites that close.
Key features & benefits
One Central Record, Not Many
Keep one central record for every project or site, so the work and records that the rest of FlexManager creates all link back to a single, reliable source.
Control Who Can See What
Control which staff can access each project, so people only see the sites and information relevant to the work they're actually doing.
Map Sites Down to the Sub-Location
Break a site into a tree of locations and map your sites and sub-locations visually, so the structure of a large site is represented properly instead of flattened into one record.
See Project Profile in action.
Bring a real case to the demo. We will build it live.
From Kickoff to Close-Out
From the safety team to the site office, everyone works from the same record of each site.
HSEQ Manager
Searches for sites missing a key role or a valid qualification, exports the list, and sees each site's incidents, audits and inspections in one place.
Operations Director
Closes finished sites cleanly, with scheduled work orders and internal audits stopped, and clones new sites with their settings and supervisors.
Site Manager
Sees the sites they supervise on a map, with each site's people, supervisors and records on one profile, and can be notified when made supervisor.
System Administrator
Sets who sees which sites, imports sites from Excel, gives each new site its folder structure and connects other systems through the API.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Project Profile
Frequently Asked Questions
What happens to all the other data once a project is set up?
Project Profile becomes the central record that the rest of FlexManager links work and records back to, so everything from activity diaries to cost codes and documents sits against one project record rather than being scattered across separate systems.
Can access to a project be restricted?
Yes. Which staff can access each project is controlled directly, so people see the sites and information relevant to their own work rather than every project across the organisation by default.
Can a project be locked once it's finished?
A completed project can be locked to freeze it from further edits, and archived to keep your active project list clean, so a finished project stays as an accurate historical record rather than something that can still be changed.
Why choose FlexManager for project profile?
FlexManager has been building workforce and plant management software since 2011, with hands-on HSEQ and operations experience behind the team, not just software developers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and that industry-backed accreditation means we have the know-how we need.