Subcontractor Employee Profile
A subcontractor workforce that's only tracked at company level misses the detail that actually matters. FlexManager's Subcontractor Employee Profile module holds a profile for each worker employed by a subcontractor company, covering their site assignment, training records, ID card, and CV, all in one place.
Training and Assignment, Tracked Together
Subcontractor Employee Profile allows you to check that a worker’s training meets their company’s requirements, with training rules that can vary by subcontractor type rather than one fixed standard for everyone. Workers can register their own details before starting, and each worker’s site assignment history is tracked automatically, so where someone has actually worked is never left to memory.
Built for Admins and Site Teams
The module supports administrators printing ID cards for subcontractor staff and assigning NFC tags for tap-in identification, and teams moving a worker between companies while keeping their full history intact. Worker CVs are stored and managed centrally, duplicate records can be merged into one, and a worker who returns to a company can simply be re-activated rather than set up again from scratch.
One Profile, Every Worker
Hold a profile for every subcontractor worker, so each individual is tracked properly rather than being lumped in under their company's name alone.
Know Who's On Site
Know who is on each site at any time, so headcount and access aren't a guessing game when it actually matters.
Get Alerted When Compliance Fails
Be alerted when a worker's compliance check fails, so a lapsed requirement is flagged straight away rather than being noticed only when it's already caused a problem.
Get started with Subcontractor Employee Profile
Frequently Asked Questions
What happens when a worker's compliance check fails?
You’re alerted the moment a worker’s compliance check fails, so a lapsed requirement, such as an expired certificate, is flagged straight away. The check reflects what’s been recorded and reviewed in the system, so keeping requirements genuinely up to date still depends on your own process.
Can a worker move between subcontractor companies without losing their record?
Yes. A worker can be moved between companies while keeping their history intact, and if they leave and later return to a company, they can simply be re-activated rather than being set up as a brand new worker.
What if the same worker ends up with more than one record?
Duplicate worker records can be merged into one, so a worker who was accidentally entered twice, perhaps under a slightly different name, ends up with a single, accurate profile rather than two partial ones.
Why choose FlexManager for subcontractor employee profile?
FlexManager has been building workforce and safety software since 2011, with hands-on HSEQ experience behind the team, not just software developers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s that industry-backed accreditation that means we have the know-how we need.