Your roll call, ready when the alarm sounds.
A fire alarm can create chaos fast, and every missing minute matters. FlexManager's Emergency Evacuations module means you can scan NFC tags at muster points for an instant headcount, put a designated fire warden group in control at each site, and share evacuation data with your desktop for real-time, off-site oversight.
When an evacuation occurs, do you know for sure who’s on site, where they’ve been, and who is still left unaccounted for? Not having a system in place to answer these questions is a big compliance challenge, and it can slow everything right down.
Yesterday's list
The sign-in sheet misses who clocked in this morning and who already went home.
Wardens in the dark
Wardens hear about the evacuation late and cannot see who is still missing.
No record afterwards
When the drill is over, nobody can show who was counted, where, or how long it took.
From alarm to all clear
One trigger starts everything, from the warden's text to the list of who is still missing.
Trigger
A button, an Access Control fire panel or a fire monitor sensor starts the evacuation for the site.
Roll call
See who is still unaccounted for as people check out during the emergency evacuation.
Muster
Muster card readers check people out as they pass through.
All clear
It closes when every registered warden finishes their point, keeping the full record and a PDF summary.
Key features & benefits
NFC-Enabled Headcounts
Verify employee and visitor safety during an evacuation by scanning at muster points with NFC technology, so headcounts are fast and accurate rather than relying on a manual paper list.
Visitors and Contractors Accounted for
Visitors signed in through Visitor Management join the roll call; subcontractors clocked in on site are counted alongside your staff.
Designated Fire Warden Groups
Create a designated, qualified group of fire wardens to manage each location in your operation, so there's a clear chain of responsibility the moment an evacuation becomes necessary.
Post-Evacuation Follow-Up Tasks
Assign follow-up tasks once an evacuation is over, so corrective actions get closed out and any lessons from the incident are captured rather than lost.
Unexpected Personnel Arrivals
Unexpected arrivals at a muster point are flagged, not lost, meaning you can keep a record of those on the roll call who were not anticipated.
See Emergency Evacuation in action.
Bring a real case to the demo. We will build it live.
Built for those responsible for getting everyone out safely
From the warden at the assembly point to the safety team reviewing the drill, everyone works from the same roll call.
Head of HSEQ
Has a record of every evacuation and drill, with a PDF summary, search, export, and follow-up work orders.
Fire Warden
Gets a text with a link to the live roll call, giving them key oversight they need.
Site Manager
Starts the evacuation, sees who is still missing as people check out, and knows that sign-ins are refused on a site while it is being evacuated.
Facilities Manager
Connects fire panels, muster card readers, and signage screens; with live updates on, kiosks show a full-screen evacuation warning.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Emergency Evacuation
Frequently Asked Questions
What does FlexManager's Emergency Evacuations module do?
It gives a site speed, accuracy and control when running an evacuation, using NFC-enabled headcounts at muster points, a designated fire warden group, and follow-up tasks to report on the incident afterwards. Evacuation data is sent to your desktop system too, so off-site personnel have real-time oversight of an evacuation as it’s happening, not just a summary afterwards.
How does NFC technology help during an evacuation?
Employees and visitors scan at muster points using NFC technology, which verifies their safety far faster and more accurately than a manual paper headcount. Because the scan happens at the point of arrival, whoever’s running the evacuation gets a live, verified picture of who has reached safety rather than waiting on a roll being called out and checked by hand.
Can off-site staff see how an evacuation is progressing?
Yes. The module’s mobile-to-desktop integration captures evacuation data on site and sends it to your desktop system, giving off-site personnel real-time oversight of the evacuation as it unfolds. That means someone managing safety from head office, or from another site, isn’t left waiting for a phone call to know how things stand.
Who is responsible for managing an evacuation on site?
A designated, qualified group of fire wardens manages each location in your operation should an evacuation become necessary. Setting this group up in advance, rather than deciding on the day who’s in charge, gives a site a clear chain of responsibility the moment an alarm sounds.
Are evacuation plans the same for every site?
No. Emergency Evacuations lets you tailor evacuation plans to each site’s own physical layout, so the plan prioritises personnel safety in a way that actually reflects how that location is built and used, rather than applying one generic plan across sites with very different layouts.
What happens once an evacuation is over?
Follow-up tasks are generated and assigned so the incident can be closed out properly. This includes implementing any corrective actions identified and capturing learnings for the future, so an evacuation results in a documented response rather than just a return to normal operations once everyone is confirmed safe.
Does the module track where personnel are during an evacuation?
Yes. Emergency Evacuations tracks the location of personnel during an evacuation, helping to confirm that everyone is accounted for and safe. That real-time tracking is what feeds the NFC-verified headcount and the off-site oversight view, rather than those being separate, disconnected pictures of the same event.
Why choose FlexManager for emergency evacuation management?
FlexManager has been building practical compliance software since 2011, with hands-on HSEQ expertise behind every module we build. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification. For evacuation management specifically, that ISO 45001 occupational health and safety grounding shapes how the module is built around getting an accurate, real-time account of everyone’s safety, not just a checklist.