Subcontractor Manager
Letting an unapproved subcontractor onto a project is a risk that's entirely avoidable. FlexManager's Subcontractor Manager module registers subcontractor companies and tracks their approval status, project assignments, and compliance from first application through deactivation, so only approved companies are ever actually working.
More Than Just Yes or No
Subcontractor Manager lets new subcontractors register their own details online, and companies can be approved, rejected, or flagged with exceptions rather than treated as a simple yes or no. You can track which subcontractors are assigned to each site, with a full history of project assignments kept for every company, so it’s clear where a subcontractor has actually worked.
From Questionnaire to Audit Trail
The module supports teams monitoring compliance requirements by subcontractor type and sending pre-qualification questionnaires to new suppliers before they’re approved. Approved subcontractors get their own portal access, duplicate company records can be merged into one, and a complete audit trail records every approval status change. Subcontractors can be grouped by type and primary activity, and categorised and tagged for quick filtering.
One Approved List
Keep one approved list of subcontractor companies, so there's a single, reliable answer to who's actually allowed to work, rather than several different lists floating around.
Stop Unapproved Companies Automatically
Stop unapproved or lapsed companies from working, so a company that hasn't been approved, or whose approval has lapsed, is blocked automatically rather than relying on someone remembering to check.
Deactivation That Cascades
Cascade deactivation to a company's workers automatically, so removing a subcontractor doesn't leave its individual workers still showing as active elsewhere in the system.
Get started with Subcontractor Manager
Frequently Asked Questions
Does approval in the system mean a subcontractor is fully compliant?
Approval reflects the status your team has recorded, based on the pre-qualification, compliance requirements and any exceptions you’ve reviewed for that subcontractor type. It’s your organisation’s own record of that decision, not an independent guarantee of a subcontractor’s actual compliance.
What happens if a subcontractor company is deactivated?
Deactivating a company cascades automatically to its workers, so removing a subcontractor doesn’t leave individual workers still appearing active elsewhere in the system after the company itself has been stopped.
Can we track every project a subcontractor has worked on?
Yes. A full history of project assignments is kept for every subcontractor, alongside which sites they’re currently assigned to, so you can see exactly where a company has worked, not just where it’s working now.
Why choose FlexManager for subcontractor management?
FlexManager has been building workforce and compliance software since 2011, with hands-on HSEQ experience behind the team, not just software developers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s that industry-backed accreditation that means we have the know-how we need.