Subcontractor Control Details
A subcontractor's insurance lapsing without anyone noticing is a risk that's entirely avoidable. FlexManager's Subcontractor Control Details module tracks the compliance requirements each subcontractor must satisfy, such as insurance certificate expiry dates or policy confirmations, with submission, review and automatic expiry handling built in.
Helping Ensure Expiry Control is in Your Hands
Subcontractor Control Details automatically expires out-of-date requirements and lets you set the compliance requirements that apply per subcontractor type, so different trades aren’t held to a one-size-fits-all checklist. Certificate expiry dates, confirmations or references are captured for your records, and you can forecast which requirements are coming up for renewal.
Built for Teams and Reviewers
The module supports teams seeing at a glance who is compliant and who isn’t, with status surfaced directly on the subcontractor’s own profile and reported on, current and historical, per project. A full version history is kept for every requirement, and requirements entered by internal staff can be auto-accepted, so verified information doesn’t need a separate review step.
Know Who's Covered
Track whether each subcontractor has valid insurance and policies in place, so a gap in cover is visible before it becomes a problem on site.
Get Warned Before It Expires
Get warned before a subcontractor's certificate expires, so a lapsed policy gets renewed ahead of time rather than being discovered the day it's actually needed.
Submit, Then Verify
Let subcontractors submit their own compliance evidence, then review and accept or reject what's submitted, so evidence is checked by your team rather than taken on trust alone.
Get started with Subcontractor Control Details
Frequently Asked Questions
Does marking a subcontractor as compliant mean they're legally compliant?
The compliant status in the module reflects whether the evidence a subcontractor has submitted, such as an insurance certificate or policy confirmation, has been reviewed and accepted by your team. It’s a record of what’s been submitted and checked internally, not an independent legal or regulatory determination.
Can subcontractors submit their own evidence?
Yes. Subcontractors can submit their own compliance evidence directly, and your team reviews it, accepting or rejecting what’s submitted, so the evidence still gets checked rather than being accepted automatically just because it was uploaded.
What happens when a requirement expires?
An out-of-date requirement expires automatically, and you’re warned before a certificate reaches its expiry date, so a lapsed requirement is flagged ahead of time rather than only being noticed once it’s already out of date.
Why choose FlexManager for subcontractor control details?
FlexManager has been building compliance and safety software since 2011, with hands-on HSEQ experience behind the team, not just software developers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s that industry-backed accreditation that means we have the know-how we need.