Workers inducted before they even reach the gate.
Getting everyone through a classroom induction before they can start work slows a project down. FlexManager's Online Orientation module delivers the induction as sections, media, and questions a person completes themselves, scores it, with optional scoring and photo verification, producing a completion record on a pass.
If your online orientation uses off-the-shelf content or one long slide deck, you likely have a problem on your hands. It can mean new starters sit through material that doesn’t match your sites, your processes, or your risks. This way, there’s often no proper check that they understood it.
First-morning briefings
New starters wait at the gate while someone finds a room, a presenter and the right video.
Signatures, not proof
A sheet of names shows who was there, not who listened, understood or even turned up themselves.
Certificates everywhere
Records sit in binders and inboxes, and finding one when an auditor asks takes a morning.
Key features & benefits
Complete Induction Before Arrival
Let workers complete a site induction online before they even arrive, and induct visitors and subcontractors the same way, without needing to run a classroom session.
Verify Who Actually Took It
Verify the right person actually took the induction with photo checks, so a completion record reflects who really did the work, not just whose name was on the account.
Score It and Retake Only What's Needed
Score an online induction and record a pass or fail, and have the option to let learners retake only the sections they failed, rather than sitting through the whole induction again from the start.
From link to certificate
Pick the course for the project and send it ahead of the first day; the induction record follows once someone passes.
Send
Send by emailed link, or post a QR code on site for easy accessibility.
Learn
They work through video, slides and scored questions; Next stays hidden until each video has played to the end.
Check
Ask a set of questions from each section's pool; set a pass mark per section or for the whole course.
Certify
The induction record and certificate are created on a pass; with Access Control, a pass can grant site access.
See Online Orientation in action.
Bring a real case to the demo. We will build it live.
Built for site, office, and everywhere in between
From the safety team to the subcontractor's own office, everyone works from the same induction record.
HSEQ Manager
Knows each person watched the videos to the end and passed the course, with photos for a reviewer where checks are on.
Site Manager
Sends the induction ahead of day one and sees a record and certificate for each pass, once approved where review is on.
Contractor Coordinator
Sends several courses to a whole crew at once, and subcontractor admins can schedule their own workers.
Access Control Lead
With Access Control, people who pass can be added to the project's site access.
Dublin Port
With FlexManager, Dublin Port could create customised online orientation programs tailored to different categories of personnel. This helped ensure that everyone is familiar with the internal processes required to stay safe and compliant on-site. Customised online orientations completed before arrival, at a port handling nearly 50% of Ireland's trade.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Online Orientation
Frequently Asked Questions
How do you know the right person actually completed the induction?
Photo checks verify the person taking the induction is who they say they are, so the resulting completion record reflects who actually did the work, which matters when that record is later used to prove someone was properly inducted.
What happens if someone fails part of the induction?
The induction is scored and recorded as a pass or fail, and if someone fails, they only need to retake the sections they got wrong rather than starting the whole induction over from the beginning.
How can people access the induction?
An induction can be reached through an emailed or texted link, started from a QR code, or run from an on-site kiosk, so there are multiple ways for someone to complete online induction that suits them best.
Why Choose FlexManager for online induction?
FlexManager has been building health and safety software since 2011, with a team that includes hands-on HSEQ practitioners, not just software developers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001, and it’s that industry-backed accreditation that gives us the know-how we need.