Induction and Orientation Records
A worker who can't prove they've been inducted shouldn't be on site, and a lapsed induction is easy to miss until it's too late. FlexManager's Induction and Orientation Records module keeps a record, certificate, and optional expiry date for every induction, so status is always ready to check.
One Record for Every Induction
Induction and Orientation Records tracks inductions per project, capturing them whether they were completed online or in person, and lets you define different induction types for different projects or companies rather than treating every site the same. A worker’s induction can be validated by name, email or phone in seconds, and set to stay valid for exactly as long as your process requires.
Built for Every Gate and Every Worker
The module supports site managers who need to confirm a worker, subcontractor or visitor has a valid induction before letting them past the gate, HR and HSEQ teams holding induction records across the whole workforce, and anyone checking a certificate to settle a dispute about who was actually inducted.
Prove Induction Before Site Access
Prove a person was inducted before they go on site, and check induction status as part of site access, so nobody without a valid record ends up on a live project.
Never Miss an Expiring Induction
Know exactly when an induction has expired and needs redoing, and get a warning before it's about to lapse, so a gap in cover doesn't go unnoticed until it's too late.
Generate Certificates on Completion
Generate an induction certificate on completion, using your own custom certificate layout, so you can stay on brand even during this task.
Connected Modules
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Frequently Asked Questions
How do you know when an induction needs redoing?
Each induction can be set to stay valid for a defined period. You get a warning before an induction is about to lapse, and the record itself shows clearly once it has expired and needs redoing, rather than leaving anyone to work it out manually.
Can inductions be completed online as well as in person?
Yes. Inductions completed online or in person are both captured in the same record, so it doesn’t matter how someone was inducted, only that it happened, was certified, and is on file the moment their status needs to be checked at the gate.
Can induction certificates carry our own branding?
Induction certificate layouts are customisable, so a certificate can reflect your own branding and format rather than a generic template, and it’s generated automatically the moment an induction is completed, ready to hand over or file.
Why choose FlexManager for induction and orientation records?
FlexManager has been building health and safety software since 2011, with a team that includes hands-on HSEQ practitioners, not just developers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s that industry-backed accreditation that underlines that we have the know-how we need.