Supplier questionnaires scored, reviewed and signed off.
Approving a supplier without checking them properly is a risk you can avoid entirely. FlexManager's Supplier Pre-Qualification module sends suppliers a questionnaire to complete before they're approved, then routes their answers to internal reviewers for scoring and a pass or reject decision.
Supplier Pre-Qualification sends suppliers a questionnaire to complete online, collecting structured answers through a guided wizard rather than a loose form. If something’s missing or unclear, a pre-qualification can be sent back for corrections, and you can build your own questionnaire sections and questions to match what actually matters for your organisation.
Questionnaires by email
Answers arrive in different formats, and the evidence comes in a separate reply, if it comes at all.
Dates nobody checks
An insurance or accreditation date is typed in, filed and not compared with today.
Decisions with no trail
Who approved the supplier, on what score and when, lives in someone's inbox.
From invite to decision
One questionnaire type sets the questions, the evidence you need and the deadline, then carries each supplier through to a recorded decision.
Invite
Pick a questionnaire and one or more suppliers. Each is emailed a no-login link and reminded in the week before the deadline.
Answer
The supplier works through it section by section and attaches the documents you ask for before moving on.
Score
Answers are scored against the ones you expect, giving a score for each section and overall.
Review and decide
Reviewers assigned to each section accept the answers, then the assessment is returned, finished or rejected, with the decision maker and date recorded.
Key features & benefits
Vet Before You Approve
Vet a supplier before they're allowed to work, so approval happens on the basis of an actual assessment rather than a supplier simply saying they meet your requirements.
Automatic Scoring Against Expected Answers
Score answers automatically against expected responses, so obvious gaps are flagged straight away rather than only surfacing once a reviewer reads through every answer by hand.
Questions That Adapt as They Go
Ask follow-up questions based on earlier answers, so the questionnaire only digs deeper where it actually needs to, rather than asking every supplier the same fixed set regardless of their answers.
See Supplier Pre-Qualification in action.
Bring a real case to the demo. We will build it live.
From First Answer to Final Decision
Procurement, safety and the specialists who review each section work from the same assessment, from the invite to the decision.
Supply Chain Manager
Sends one questionnaire to several suppliers at once, tracks each by status, and open ones are withdrawn if a supplier is deactivated.
HSEQ Manager
Sets the questions, follow-ups, expected answers and evidence a supplier must provide, including date checks for certificates.
Section Reviewer
Is notified when the owner assigns them a section, scores and accepts its answers, and comments where it falls short.
Operations Director
Opens any supplier's assessment from their profile to see the score, decision maker, date and, with edit rights, the change log.
Onboarding built around your needs. We're ready when you are.
We work to your pace and your team's availability. Your dedicated onboarding specialist takes care of the setup, so getting started stays simple.
Configuration
We configure FlexManager around your procedures.
Training
Short, role-based sessions for admins and field teams. Most users are confident after their first use.
Go Live!
Start with one site or roll out everywhere at once. Your account manager stays with you after launch.
Get started with Supplier Pre-Qualification
Frequently Asked Questions
Does a passed pre-qualification guarantee a supplier meets our full requirements?
A pass reflects that a supplier’s answers met the expected responses your organisation set and were reviewed and accepted internally. It’s a record of that assessment, based on your own criteria, rather than an independent verification of everything about a supplier.
Do suppliers need an account to complete the questionnaire?
No. Suppliers can complete the pre-qualification without needing a login, so getting a new supplier started doesn’t depend on setting up an account before they can even begin answering questions.
What happens if a supplier's pre-qualification is about to expire?
Suppliers are warned before their pre-qualification lapses, and re-qualification can be triggered when it does expire, so an out-of-date approval doesn’t sit unnoticed until someone happens to check.
Why choose FlexManager for supplier pre-qualification?
FlexManager has been building compliance and workforce management software since 2011, with hands-on HSEQ experience behind the team, not just software developers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s that industry-backed accreditation that means we have the know-how we need.