Supplier Pre-Qualification
Approving a supplier without checking them properly is a risk you can avoid entirely. FlexManager's Supplier Pre-Qualification module sends suppliers a questionnaire to complete before they're approved, then routes their answers to internal reviewers for scoring and a pass or reject decision.
Guided, Structured, Built Your Way
Supplier Pre-Qualification sends suppliers a questionnaire to complete online, collecting structured answers through a guided wizard rather than a loose form. If something’s missing or unclear, a pre-qualification can be sent back for corrections, and you can build your own questionnaire sections and questions to match what actually matters for your organisation.
From First Answer to Final Decision
The module supports internal staff scoring routed answers and assigning different reviewers to different sections, and administrators re-qualifying suppliers when their pre-qualification expires, with a warning sent to a supplier before it actually lapses. Each pre-qualification can be passed, rejected or closed, suppliers complete it without needing a login, and every revision they submit is tracked.
Vet Before You Approve
Vet a supplier before they're allowed to work, so approval happens on the basis of an actual assessment rather than a supplier simply saying they meet your requirements.
Automatic Scoring Against Expected Answers
Score answers automatically against expected responses, so obvious gaps are flagged straight away rather than only surfacing once a reviewer reads through every answer by hand.
Questions That Adapt as They Go
Ask follow-up questions based on earlier answers, so the questionnaire only digs deeper where it actually needs to, rather than asking every supplier the same fixed set regardless of their answers.
Get started with Supplier Pre-Qualification
Frequently Asked Questions
Does a passed pre-qualification guarantee a supplier meets our full requirements?
A pass reflects that a supplier’s answers met the expected responses your organisation set and were reviewed and accepted internally. It’s a record of that assessment, based on your own criteria, rather than an independent verification of everything about a supplier.
Do suppliers need an account to complete the questionnaire?
No. Suppliers can complete the pre-qualification without needing a login, so getting a new supplier started doesn’t depend on setting up an account before they can even begin answering questions.
What happens if a supplier's pre-qualification is about to expire?
Suppliers are warned before their pre-qualification lapses, and re-qualification can be triggered when it does expire, so an out-of-date approval doesn’t sit unnoticed until someone happens to check.
Why choose FlexManager for supplier pre-qualification?
FlexManager has been building compliance and workforce management software since 2011, with hands-on HSEQ experience behind the team, not just software developers. FlexManager is certified to ISO 9001, ISO 14001, ISO 27001 and ISO 45001 certification, and it’s that industry-backed accreditation that means we have the know-how we need.